Top Takeaways from B2B Outbound Social Media Marketing Lunch + Learn

November 18th, 2011 by Synotac No comments »

Last week we had a great Lunch + Learn on B2B Outbound Social Media Marketing, led by ResponseCapture. Here are some of the insights from the lively presentation and discussion:

Understand what questions to ask before jumping on the social media bandwagon

When deciding how to use social media, first ask yourself, “Who am I trying to interact with? Are they using social networks? Would they want to hear from me?” Answering these questions will help you target your campaign and maximize activity on channels where your customers are active.

Learn about your target customer

Deciding whether to use social media is largely dependent on your target audience. How do you know which social media channels your target customers are using? Rather than guessing, try using a data driven analysis of your customers and prospects. The services FlipTop and RapLeaf allow you to get data from email lists; you can upload an email list and get information about which social media channels your customers use as well as information about their demographics.

Professional vs. personal email

When using a social intelligence platform like FlipTop or RapLeaf, be aware that your customers may have multiple email addresses. Individuals may use personal email addresses for some social accounts and professional email addresses for other accounts. Keep this in mind when drawing conclusions about your target customers’ usage of social media channels.

The “real person” behind the account

In B2B social media marketing, the person behind the account you’re engaging with may not be who you expect. For example, when it appears that you’re engaging with a business owner you may actually be engaging with an employee or a third party hired to manage social media.

For more information, check out the full slideshow:

View more presentations from synotac

Enhancing your contact success page

November 2nd, 2011 by Hannah Ferber No comments »

Did you know that you might have overlooked an opportunity to wow and engage your most valuable visitors? Have you checked out your contact success message lately? Some websites use javascript to display a quick “Your message has been sent” whenever someone submits a message, but some have a whole page devoted to the contact success. Contact success pages have the potential to further engage your most committed visitors. The contact success content is an opportunity to: Thank your visitors Thank the visitor for their message. After all, they did exactly what you were hoping they’d do: reach out to you for products/services. Reassure them that a response is coming Tell your visitor what to expect next. Do you have a commitment to returning messages within one business day? Tell them! If not, a generic statement that “you’ll hear back from us soon” is better than nothing. Provide alternativesSome businesses may be happy to receive a phone call if the request is urgent. Let your visitor know. For example:

If your request is urgent and you need immediate assistance, please call us now: 1-888-320-9255

Or, perhaps you have online resources they can access while they wait for you to contact them. For example:

Our website is full of information and resources. While you wait for us to respond to your email, feel free to …

  • Explore our upcoming events
  • Find inspiration on our Galleries
  • Learn tips & tricks on our blog
  • Read case studies

Provide additional opportunities for engagement Whenever a visitor fills out a contact form on your website, that visitor has already displayed a high level of commitment to your organization and is more likely than the average visitor to take more actions on your site. Suggest further ways for them to engage with your organization! Examples:

  • Join our blog conversation on xyz
  • “Like” us on Facebook
  • Fill in our online survey

Curious what a contact success page could look like if you integrate these suggestions?  Here’s an example of a Contact Success page that includes pertinent follow-up information and additional calls to action :

THANK YOU FOR CONTACTING [BUSINESS NAME]

We have received your message and will respond within 48 hours.

Looking for even more information about [business industry]? Sign up for free today, and receive our eNewsletter: delivered to your inbox and featuring tips, testimonials, new developments and unique coupons for discounted services!

If your request is urgent, and you need immediate assistance, please call us now: 1-888-320-9554

Using the Business Model Canvas in Marketing

October 20th, 2011 by Synotac No comments »

Man Pondering Business Model Canvas

“A business model describes the rationale of how an organization creates, delivers, and captures value.”

-Business Model Generation by Alexander Osterwalder and Yves Pigneur

This week’s Lunch + Learn focused on “The Business Model Canvas,” a tool for strategic management and entrepreneurial development. Billed as a tool that “allows you to describe, design, challenge, invent, and pivot your business model,” (www.businessmodelgeneration.com) the Canvas enables envisioning and re-envisioning business models.

The Business Model Canvas includes categories for all components of a business model (you fill these in with sticky notes and a sharpie):

  • Key Partners
  • Key Activities
  • Key Resources
  • Value Propositions
  • Customer Relationships
  • Channels
  • Customer Segments
  • Cost Structure
  • Revenue Streams

 
By mapping your current business model – or your business idea – onto the canvas, you can identify gaps, weaknesses, and opportunities in your model. The Canvas is also helpful for strategically identifying your business model pattern (open business model, multi-sided platform, etc.). Perhaps  you realize that you’re marketing through a narrow channel base and you could expand to include web sales and partner stores; or, perhaps you realize that you could shift towards a self-service customer service model through providing web-based support services. The Business Model Canvas can be used to re-evaluate your current business model or to begin modeling a new idea.

When we experimented with the business model canvas during our weekly Lunch + Learn, we found the exercise helpful in analyzing our clients’ businesses and generating new ideas. Check out the slides from our Lunch + Learn below and let us know what you think of the business model canvas!

Precautions to take when Accepting File Uploads

October 13th, 2011 by Bill Madill No comments »

Sometimes a business has a reason to offer a quick file uploader tool on their website to collect files from its clients and prospects. Maybe a Word document has to be e-mailed to you before you can return an estimate for custom work. Or maybe you expect your clients to upload a spreadsheet or image file to go with their project. It’s a nice idea to offer the file upload feature right on your website and save the visitor the step of leaving the site to email you an attachment.

Here is some of the advice we give our clients when they are offering this feature on their website:

File upload limit

Larger files are going to cause more issues for you and your visitors; there’s a greater chance of the upload getting interrupted mid-way or otherwise failing, not to mention the load on the server. If you do not have an idea in mind for reasonable file sizes, set the upload limit at 20MB for starters and see what happens.

Virus prevention

Since you don’t know who uploaded the file, be safe and follow the usual advice:  run a virus scan before opening any of the files sent to you and frequently scan your computer for viruses and malware.

File extensions can be fake

While we can lock down what types of files can be uploaded, it does not actually offer protection from malicious files. Just because a file appears to end in “.doc” or “.xls” does not mean it’s safe. The extension has no bearing on what the file really is. Case in point, I often circumvent virus checkers by renaming an innocent zip file to “.jpg” when I send it somewhere so McAfee doesn’t have a hissy-fit and refuse to pass it through. And for goodness sake, *never* run one of these files. You should not be expecting executable programs.

Extreme measures (for the paranoid only)

If you are paranoid, you probably would open the file in some sandboxed computer–there are many links on the web to methods of doing it. I’d probably set up a virtual machine with the operating system and document programs on it so if that system got infected, you could blow it away easily. But the setting up of this and training is costly and time consuming. Googling for “virtual machines” would be a starting point.

When Synotac programs a file uploader, we make sure the web server is not in danger. The document won’t ever be opened on the server–it is just bits as far as the server is concerned and to the chagrin of hackers everywhere, “just bits” don’t infect anything. The safety of your own computer is dependent on the use of the good safety habits above.

Digital and Physical World Ties: QR Codes and More

September 29th, 2011 by Catriona Buhayar 1 comment »

Science Fiction is finally starting to become real, even if it’s not personal flying cars for everyone. Augmented reality, or the idea that we can actively connect the digital and physical world, is happening right now. At our Lunch & Learn on September 27, we spent some time with a great group of people (thanks for coming!) imagining different directions for these connections and talking about what’s happening right now.

We began by setting aside the particular technologies of today and thought more broadly about the possible connections and interactions. This particular exercise can be done anywhere, and is great fun. Get some post-it notes and wander around a physical space attaching notes to anything that you would like to interact with, sort of like a real world version of VH1 Pop Up video show. It can be helpful to think about what you would like to say to the thing, what you would like to know about the thing, and any two-way communication.

During our exploration activity, we came up with a variety of different kinds information and interactions:

  • information about the thing (needed parts, manufacturer, origins of parts, where to purchase another, operating instructions)
  • reviews and interpretations (what do you think about this piece of art?), any online community around the thing or idea (how do you use this thing? can we share?)
  • whether the thing needed attention (plant needs water/light, printer needs ink, bike chain needs grease, light needs new battery/bulb)
  • history of the usage of the thing (info on past text on whiteboard, past owners of the object)

Brief overview of some current augmented reality technologies

While augmented reality is here in a variety of forms, there is going to be lots of change in the technology as well as how people actually use the technology, so don’t get too attached to any particular form of technology discussed below.

The classic way to say “I am here” is with a nice graffiti tag, as humans have been doing in one form or another for millennia. Now, however, we can take this information into the digital realm, whether located on a webpage or encoded on the object.

More recently, we have been busily identifying our location through our phones. Depending on what service you are using, you can then find out about useful things nearby (food, entertainment, friends).  Location-based services are starting be a normal part of smart phone usage, with Pew Internet reporting that of the 28% of Americans are using location-based services of some kind, with directions or recommendations based on their location one of the most common actions.  Fewer folks are sharing their location (checking in) via Foursquare, Gowalla, Facebook, Twitter, and various other services, but that is also a popular extension of your physical self into the digital realm.

We are also increasingly able to use digital maps to identify where we are (or would like to be) and find out information about that physical location (This topic is worthy of a full Lunch & Learn, blog post, and more, but check out this article about a Dutch start-up and map layers and another project to identify what was there). These map layers are being constructions by individuals as a community exercise as well as a more commercial enterprise.

There are lots of tools available to provide more information about a thing that what can be written on it. We are all familiar with bar codes on the side of our cereal boxes and other products. RFID tags are appearing in library books and inserted into clothing to prevent shoplifting, as well as in our USA passports.

Near Field Communication (NFC) is a great newer technology to allow secure (hopefully) two-way communication between two devices.  This is what is underlying the Google Wallet payments excitement that has been in the news the last few weeks.

QR Codes

QR Codes came, like so many interesting tracking codes/tags/devices, from Japan. They have been around for decades, but have only taken off in popular US culture more recently. You can identify a QR code by the nice boxes in three of the four corners.

They are easy to create, and can include a fair amount of information. They are easy to duplicate and you can send them via email, webpage, and even television. Their square footprint can make them an interesting visual accent to a layout, and they can fit easier on many items than a long string of text. One service, QR Stuff will generate them for you for free, and then would like to put them on stuff to sell to you. Another, JumpScan, is all about sharing your contact information rather than creating any QR code you would like.

The simpler the QR Code visually, the less information included. These simpler codes are also less likely to get corrupted from part of the code missing.

While you can conceivably could put all sorts of interesting things in the QR code, the phone scanner applications (programs) are currently all over the place in how they interpret the code.  If you are going to encode some information today, you are  safest with either plain text or a website URL.

Challenges

For a QR code to actually be used, someone needs to be interested enough to have a device (typically their phone) that has a good enough camera to scan a code, have added a QR Code scanner program to their phone, and actually pulls out the phone to scan the code. This may get easier as more phones have image stabilizers and flashes built in, scanner programs come bundled the phone, and information of value is included in the codes. But for now, not that many people are scanning them, and they are mostly younger, male, and economically well-off.

QR codes are also in some danger of being the hot thing of fall 2011, and may look dated in the future if they are leapfrogged by another technology — so don’t get your forehead tattoo quite yet.

One possible technology is pure text scanning — if your item already has the website written on it, and someone can easily scan the website URL, why would they scan a QR code that is just going to take them to the same website?

The security concerns with QR codes are considerable. Anything could be in that code, and you can’t inspect it with your naked eye. Furthermore, most free QR code readers automatically open web urls, potentially taking a visitor to a hostile website which could do very bad things with/to their phone. Most free QR scanners do not currently appear to have any significant security protection. Our initial review of free and low cost QR code scanners/reader programs (or applications, as they like to call themselves) for iPhones and Android phones did not immediately locate any programs that were committed to security and in fact indicated that the programs themselves are requiring access to all sorts of information and functionality on your phone. If you have a scanner program that is deeply committed to privacy and security, please let us know in the comments.

Implementing QR Codes

Reasons to create them right now:

  • If your customers, employees, and/or community of people interact with physical things/places, adding a QR code that takes them to additional information about those things or sending them to an online location to discuss the thing could be really helpful
  • A high percentage of your people are younger, well-off men
  • If you have coupons that can be redeemed online
  • You’re excited to use them
That being said, there can be lots of interesting ways that you might want to try them out (directions on a flyer or invitation, additional ingredient or health information about food, scavenger hunt, etc.).
Things to consider if you do create them:
  • You may want do some education around QR codes for your customers. They are becoming common enough visually that they may appreciate the chance to learn more about these things
  • If you are directing them to a website, be sure to set up some tracking specifically for those visitors so you know whether you’re getting traction with your codes
All of this is going to keep changing and evolving, so we look forward to doing more Lunch & Learns (come join us!) on this topic in the future and of course updating you via the web.